Overview

Receipt Requests can be used for recording expected funds to be received. There are three types of Receipt Requests that can be created - Matter, Invoice and Account. 

A Matter Receipt Request is used to notify the accounts team that monies have been received into the client/trust account for a Matter and require posting to the system.

An Invoice Receipt Request is used to notify the accounts team that monies have been received in relation to an outstanding invoice and requires posting to the system.

An Account Receipt Request is used to notify the accounts team that monies have been received and requires posting directly to an Account in the Office Journal.

TABLE OF CONTENTS

• Receipt Request: Matter 
• Receipt Request: Invoice 
• Receipt Request: Account 

Receipt Request: Matter 

The Matter Receipt Request can be created as follows:

1. Navigate to the relevant Matter. 

2. Select the Requisitions option on the Matter Actions menu.

3. Click on New Request and select Receipt request from drop-down menu.

4. Select the Type as Matter from the drop-down menu.

5. The Matter will automatically be allocated.

6. The Journal Type will default to Client/Trust Receipt.

7. The Received to field will default to the Client/Trust Cash Account, if there are multiple cash client cash accounts available start by clicking into the field a list will appear to select from.

8. Start typing a name in the Payer field to select an entity from the directory. If the supplier does not exist, a purple New symbol will appear to the right of the field and a note under the field will inform the user that an entity card will be created.

Note: When adding a new supplier during the processing of a transaction, additional address and payment details will need to be entered on the entity card and the newly created Supplier will be taken through a Supplier Verification process. This process allows Supplier banking information to be reviewed prior to any Payment being made to the supplier. Please see EvolveGo - Supplier Verification for a detailed explanation on the Supplier verification process and steps on how perform a Supplier verification. 

9. Select the Receipt Method from the drop down.

10. If the Receipt includes funds that should be Allotted for a specific purpose, click the Has Allotement toggle to the right, an Allotted Funds Details screen will open.  Enter the details and amount to be Allotted.

11. Type in the Amount that has been received.

12. Type or select from the calendar symbol to the right of the Posting Date, the date on which the money was received.

13. Type in a Reason in the reason field, for the entry.

14. Type any notes in the Memo field provided. Noting this is an optional field and are therefore not compulsory to saving the request.

15. Click Attach in the bottom right of the screen.

16. Drag and Drop the file from a location on your desktop, into the box provided.

17. Select Upload in the bottom right of the screen.

Note: Once a transaction is completed with an attachment present, you can later access the attached file by navigating to the relevant Office or Client/Trust ledger, selecting the transaction and then selecting the Attachments heading. 

18. Select Save.

Receipt Request: Invoice 

The Invoice Receipt Request can be created as follows:

1. Navigate to the relevant Matter. 

2. Click on the Requisitions option on the Matter Actions menu.

3. Click on New Receipt Request from the drop-down menu.

4. Select the Type as Invoice from the drop-down menu.

5. Type the Invoice number into the Invoice field.

6. Start typing a name in the Payer field to select an entity from the directory. If the supplier does not exist, a purple New symbol will appear to the right of the field and a note under the field will inform the user that an entity card will be created.

Note: When adding a new supplier during the processing of a transaction, additional address and payment details will need to be entered on the entity card and  the newly created Supplier will be taken through a Supplier Verification process. This process allows Supplier banking information to be reviewed prior to any Payment being made to the supplier. Please see EvolveGo - Supplier Verification for a detailed explanation on the Supplier verification process and steps on how perform a Supplier verification. 
 

7. The Received to field will default to the Office Cash Account, if there are multiple cash client cash accounts available start by clicking into the field a list will appear to select from.

8. Select the Receipt Method from the drop down .

9. The Amount will prepopulate with the invoice total from the invoice number entered above that has been received.

10. Type or select from the calendar symbol to the right of the Posting Date, the date on which the money was received.

11. The Reason field will prepopulate with the invoice details, but can be amended.

12. Type any notes in the Memo field provided. Noting this is an optional field and are therefore not compulsory to saving the request.

13. Click Attach in the bottom right of the screen.

14. Drag and Drop the file from a location on your desktop, into the box provided.

15. Select Upload in the bottom right of the screen.

Note: Once a transaction is completed with an attachment present, you can later access the attached file by navigating to the relevant Office or Client/Trust ledger, selecting the transaction and then selecting the Attachments heading.

16. Select Save.

Receipt Request: Account 

The Account Receipt Request can be created as follows:

1. In the navigation menu along the top of the screen, click on the create new + button.

2. Select the Receipt Request from the menu. 

3. Select the Type as Account from the drop-down menu.

4. Start typing a name in the Payer field to select an entity from the directory. If the supplier does not exist, a purple New symbol will appear to the right of the field and a note under the field will inform the user that an entity card will be created.

Note: When adding a new supplier during the processing of a transaction, additional address and payment details will need to be entered on the entity card and the newly created Supplier will be taken through a Supplier Verification process. This process allows Supplier banking information to be reviewed prior to any Payment being made to the supplier. Please see EvolveGo - Supplier Verification for a detailed explanation on the Supplier verification process and steps on how perform a Supplier verification. 

5. The Journal field will pre-populate with the journal name. If there are multiple journals set up click into the Journal field and pick the required Journal from the list.

6. The Received to field will default to the Office Cash Account, if there are multiple cash client cash accounts available start by clicking into the field a list will appear to select from.

7. Type the account number or name into the Allocate to field and the required account from the list.

8. Select the Receipt Method from the drop down.

9. The Amount will prepopulate with the invoice total from the invoice number entered above that has been received.

10. Type or select from the calendar symbol to the right of the Posting Date, the date on which the money was received.

11. The Reason field will prepopulate with the invoice details, but can be amended.

12. Type any notes in the Memo field provided.Noting this is an optional field and are therefore not compulsory to saving the request.

13. Click Attach in the bottom right of the screen.

14. Drag and Drop the file from a location on your desktop, into the box provided.

15. Select Upload in the bottom right of the screen.

Note: Once a transaction is completed with an attachment present, you can later access the attached file by navigating to the relevant Office or Client/Trust ledger, selecting the transaction and then selecting the Attachments heading.

16. Select Save.