Date Glossary - EvolveGo

Modified on Tue, 15 Aug, 2023 at 11:56 AM

This list provides the definition of each transaction level date present in EvolveGo, subject to the type of transaction posted.

Work Item

Date	Definition
Entry Date	The date entered by the user recording the work item. Defaults to today unless edited by the user.
System Date	Real time date when the transaction entered the database, not changeable by the user.
Period Date	To facilitate ‘Period’ style reporting, this date will be the latter of the Entry Date or Posting Period Date (a system level date used to control open periods). This allows backdating of Entry Date to reflect reality, but subject to the Period Date set at system level, will preserve the integrity of closed periods when reporting by Period Date. At transaction level, this date is auto captured by the system, not the user.

Receipts

Date	Definition
Posting Date	Also known as the cashbook date, being the date presented on ledgers and cash book. Entered by the user at the point of posting.
Original Date	Only applicable to receipts, this is the date the item presents on the bank statement should it have been posted at a later date. This date assists with AU compliance to recognise unallocated receipts when they occur.
Clears On Date	The date the receipt would be available as cleared funds at the bank.
System Date	Real time date when the transaction entered the database, not changeable by the user.
Period Date	To facilitate ‘Period’ style reporting, this date will be the latter of the Entry Date or Posting Period Date (a system level date used to control open periods). This allows backdating of Posting Date to reflect reality, but subject to the Period Date set at system level, will preserve the integrity of closed periods when reporting by Period Date. At transaction level, this date is auto captured by the system, not the user.
Reconciliation Date	The bank statement date against which the item has been reconciled.

Payments

Date	Definition
Posting Date	Also known as the cashbook date, being the date presented on ledgers and cash book. Entered by the user at the point of posting.
System Date	Real time date when the transaction entered the database, not changeable by the user.
Period Date	To facilitate ‘Period’ style reporting, this date will be the latter of the Entry Date or Posting Period Date (a system level date used to control open periods). This allows backdating of Posting Date to reflect reality, but subject to the Period Date set at system level, will preserve the integrity of closed periods when reporting by Period Date. At transaction level, this date is auto captured by the system, not the user.
Reconciliation Date	The bank statement date against which the item has been reconciled.

General Journal

Date	Definition
Posting Date	The date presented on the general ledger. Entered by the user at the point of posting.
System Date	Real time date when the transaction entered the database, not changeable by the user.
Period Date	To facilitate ‘Period’ style reporting, this date will be the latter of the Entry Date or Posting Period Date (a system level date used to control open periods). This allows backdating of Posting Date to reflect reality, but subject to the Period Date set at system level, will preserve the integrity of closed periods when reporting by Period Date. At transaction level, this date is auto captured by the system, not the user.

Debtors

Date	Definition
Invoice Date	The tax point date as shown on invoice, which also becomes the date on matter and general ledgers.
Due Date	The date by which the invoice is due for payment by client or third party.
Sent Date	The date the invoice was marked as having been sent out by the business.
System Date	Real time date when the transaction entered the database, not changeable by the user.
Period Date	To facilitate ‘Period’ style reporting, this date will be the latter of the Entry Date or Posting Period Date (a system level date used to control open periods). This allows backdating of Posting Date to reflect reality, but subject to the Period Date set at system level, will preserve the integrity of closed periods when reporting by Period Date. At transaction level, this date is auto captured by the system, not the user.

Creditors

Date	Definition
Posting Date	The date presented on the supplier and general ledgers. Entered by the user at the point of posting.
Invoice Date	The date as shown on the invoice received from the supplier.
Due Date	The date by which the invoice is due for payment to the supplier.
System Date	Real time date when the transaction entered the database, not changeable by the user.
Period Date	To facilitate ‘Period’ style reporting, this date will be the latter of the Entry Date or Posting Period Date (a system level date used to control open periods). This allows backdating of Posting Date to reflect reality, but subject to the Period Date set at system level, will preserve the integrity of closed periods when reporting by Period Date. At transaction level, this date is auto captured by the system, not the user.